Warning letter: breach of email policy

This letter is an example of the sort of letter you might write as a "first written warning" under your organisation's disciplinary procedure.

Important note about warning letters: To avoid a tribunal claim or to win the case, it is essential that the appropriate procedures are in place and that you follow them. In particular, it is worth dealing very thoroughly and carefully with this step. Here you are setting out the subject matter of your complaint. This is the time to do your homework, take statements from everyone else involved, then present the employee with your case. A well drawn letter at this stage will enable your employee's adviser to see the full position and advise your employee accordingly. A bad letter will encourage an application to a tribunal.

Net Lawman employment letters show different styles of approach. Managerial authority is always present, but there is more sympathy in some than others, depending on the degree of blameworthiness of the employee. A gentle style may be important to preserve the goodwill of a faltering starter who is struggling to make the grade, but it is important to be very firm with for example, a blatant disregard of safety procedures.